Refset Lead Assignment and Schedule - 2023
JANUARY 2023
Product | Type / Next Release Date | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
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| 1 | EDQM | Map
Next Rel: 31/05/2024 | Alejandro - NO CONTENT TEAM WORK | Annual - Q2 (by 31 May at latest) | No | Yes - Chris Jarvis (however token review as he's not an RF2 user) | ALL (brand new first time Production release) |
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| N/A - Implementation team chooses cut off date + automates delta files | INT - Jan 23 EDQM - March 23 | HANDOVER TO BAU TO BE INITIATED SHORTLY - Jane/Suzy to run BAU scheduling
| QUESTION REMAINS over whether or not content continues to be automated by Implementation team, or passed to the content team for maint??? |
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| Monica + Jane to discuss with Alejandro and agree BAU process |
| 2 | ERA
PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset
Next Rel: 31/05/2024 | Yong | Annual - Q2 (by 31 May at latest)
| YES - This Refset will be published in Q2 + GPS just waits for it until July |
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| 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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| 3 | ICNP Nursing Practice Refset
PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set
Next Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | Review by ICN Editorial Board. |
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| 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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| 4 | IHE
PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset
Next Rel: 31/10/2023
Subsequent Release: 30/04/2024 | Farzaneh | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | Yes, requires review by François Macary
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| Sent to Francois on 26 July 2023:
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| 1st August 2023 1st January 2024 AFTER 2023 - MOVING TO JAN CYCLE + GPS just waits for them until July - LAST JULY IHE RELEASE IN 2023... | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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| 5 | GP/FP
PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set
Next Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | No |
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| 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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| 6 | GMDN | Simple Map
Next Rel: 31/03/2024 | Donna | Every 6 months - Q1 + Q3 (31/03) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... |
| New Contact |
| Dependencies: GMDN = Jan SNOMED = Jan | N/A |
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| 7 | MedDRA | Reference Set
Next Rel: 30/04/2024 | N/A | Annual - Q2 (by 30 April at latest) | NO | N/A |
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| 1st January 2024 | N/A |
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| 8 | NCPT | Reference Set
Next Rel: 31/05/2024 | Elaine Wooler | Annual - Q2 (by 31 May at latest) | NO | YES - CRG set up to review |
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| 1st January 2024 |
| TBC |
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| 9 | Spanish Edition | Extension
Next Rel: 30/04/2024 | termMed | Annual - Q2 (by 30 Apr at latest)
| NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on .... |
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JULY 2023
Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
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| 1 | DICOM | Freeset
Next Rel: 31/10/2023 | Maria | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by David Clunie
| Zero added before migration, will add them before finalising the ref set updates. 30 inactive members found at first migration. | Yes 26 July 2023 | Yes feedback received from David Clunie 27 July 2023
| 24 July 2023 | 24 July 2023 | Migration dicomRefset_104807603_20230731_102853_Finish.xlsx Download active members members_dicomRefset1119410008_20230731.txt
Changes 2023 Total inactive members – 30 Total added new members - 39 https://docs.google.com/spreadsheets/d/1I8xobkskUHxx2zwwGebEDlndG-D7hKGro5KIuMcks4E/edit?usp=sharing | 31 July 2023 | 31 July 2023 |
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| 2 | General Dentistry | Reference Set
Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich. | 0 planned changes. 0 inactive members found on migration. | Email sent to Mark Jurkovich (14/08/23) to confirm he is happy to proceed. | Yes, confirmation to proceed received from Mark Jurkovich (14/08/23). | To remain in the July cycle
| 14 August 2023 | generalDentistryDiagnosticRefset_First Migration Report.xlsx | generalDentistryDiagnosticRefset_8433606_20230815_075540_ExportReport.xlsx Changes for 2023: 0 | 15 August 2023 | 15 August 2023 1st draft of release notes completed. |
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| 3 | Dental Periodontal | Reference Set
Next Rel: 31/10/2024 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes |
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| 1st August 2024 The content might be incorporated in the General Dentistry refset, if not we'll release this from 2024 onwards | Still to be developed - targeting July 2024 | TBC |
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| 4 | Odontogram | Reference Set
Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich | 0 planned changes. 3 inactive members found on migration. 5 suggested replacements. | Email sent to Mark Jurkovich (14/08/23) to confirm replacements for inactive members. | Yes, agreement of replacements received from Mark Jurkovich (14/08/23). | To remain in the July cycle
| 14 August 2023 | odontogramReferenceSet_6306726_20230815_080729_ExportReport.xlsx Changes for 2023: 3 inactive concepts removed, 5 replacement concepts added. | 15 August 2023 | 15 August 2023 1st draft of release notes completed. |
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| 5 | EML DRUGS | Reference Set Next Rel: part of GPS + IPST | Rory Davidson | NEVER PUBLISHED (just feeder for GPS + IPST) | YES | N/A |
| N/A | N/A | Rory confirmed refset data finalised on 26 July 2023 | 26 July 2023 | Rory confirmed 0 records removed, and approx 0 added. |  | 26 July 2023 | 26 July 2023 |
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| 6 | GPS Misc. | Reference Set Next Rel: part of GPS | Rory Davidson | NEVER PUBLISHED (just feeder for GPS) | YES | N/A |
| N/A | N/A | Rory confirmed refset data finalised on 26 July 2023 | 26 July 2023 | Rory confirmed 14 records removed, and approx 9 Records added. |  | 26 July 2023 | 26 July 2023 |
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| 7 | GPS | Freeset
Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A |
| N/A | See email on Nov 17, 2022 at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | ***** AGREED ON CALL THAT ALL FEEDER SETS MOVED TO JAN WILL USE JULY 22 VERSIONS FOR THIS CYCLE ONLY |
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| 8 | GPRS | Reference Set Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A |
| N/A | See email on Nov 17, 2022 at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A |
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| 9 | GMDN | Simple Map Next Rel: 30/09/2024 | Donna | Every 6 months - Q1 + Q4 (30/09) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... |
| New Contact |
| Dependencies: GMDN = July SNOMED = July | N/A |
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| AGREED WITH DONNA THAT WE WILL PUT GMDN MAPPING ON HOLD UNTIL AFTER SEPT 23 RELEASE TO PREVENT IMPACT | |
| 10 | IPS (HL7) | Freeset
Next Rel: 31/10/2023 | Elaine | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by Rob Hausam. |
| YES 27th July due back 7th August 9th August - STILL no answer from Rob..... | 9/8/23 - Rob bad at feedback across the board, so Jane will see what other options we have at HL7... Feedback received 16 August 2023 IPS HL7 ref set reviewed by RHausam complete migration 18 August 2023F.xlsx | 27th July - after Maria has met with Elaine |
27th July | Unable to run migration report before completing the migration as the button greyed out (known issue) downloaded report after the changes made MBR export members IPS HL7 ref set 18 August 2023 after migration and addition of new members.txt
22 August 2023 - Additional concept added IPS HL7 ref set 22 August 2023 with extra member heavy smoker.txt | 18 August 2023
| 18 August 2023 | So from spreadsheets provided we ascertained:
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| 11 | IPS Terminology (IPST) | Freeset
Next Rel: 30/11/2023 | Rory Davidson | Annual - Q4 (by 30 Nov at latest, as based on Oct IPS release each year) | YES | Review by someone would be useful (but not Rob as he already reviews IPS Freeset) - maybe our Implementation Team (ask them to upload it to their IPS termserver to see if issues?) |
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| 12 | Orphanet | Simple Map
Next Rel: 31/10/2023 | Maria Donna
| Annual - Q4 (by 31 Oct at latest) | NO - CANNOT move to Jan as would need to change INSERM contract | Requires review by INSERM - Agreed with Jane + INSERM: Deliver to INSERM for review by 4/9/23 - Require feedback by 15/9/23 | Mapping tool | 9/8/23 - Still awaiting release files from Rick - I've chased on Maria's behalf... 4/9/23 - PreProd package built + validation complete - Sent to INSERM for review.... (deadline 15/9) 7/9/23 - Initial Feedback received from Julie (Orphanet) | Maps checked by Donna and Maria, no issues found, release file sent to Andrew 11 August 2023. Requires check by INSERM file to be sent 4 Sept 2023 | 4th August |
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| 13 | Spanish Edition | Extension
Next Rel: 31/10/2023 | termMed | Annual - Q4 (by 31 Oct at latest)
| NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on ........ |
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DEPRECATED
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