Refset Lead Assignment and Schedule - July 2021

DICOM

Freeset

Maria

Annual - Q3

YES

Yes sent to David Clunie 9th July 2021

Feedback received from David 19 July 2021, multiple inactive concepts that require discussion report sent back to David 19 July 2021 for further clarification.

Total members July 2020 release = 7712

Total members July 2021 release = 5093

Moved to vet extension = 2695

Other inactive concepts = 101

Replacement for inactive = 89

Add new = 72

Remove no replacement = 1

Response from David 29 July 2021, outstanding issues logged as CRS requests for future resolution with International content

1st July 2021

5 July 2021

No export report, unable to run via ref set tool due to migration having been done by WCI

30 July 2021

30 July 2021

***************** QUESTION - SHOULD WE HAVE RELEASE NOTES NOW WE HAVE MOVED TO RF2 FORMAT????

******************

ERA-EDTA

Freeset

Yong

Annual - Q3

YES

????

Yes

1st July  2021

Yes - 19/07/21

Yes - 19/07/21

Production Release complete and sent to Yong for final review on 23/7/21 - signed off on 26/7/21

ICNP Nursing Practice Refset

Reference Set

@Cathy Richardson

Annual - Q3

NOT THIS YEAR ******* We need to be VERY CAREFUL in 2022 that the scope of new ICNP Refset covers ALL concepts in the old Nursing Activities + Nursing Health Issues, OTHERWISE it’ll remove  pre-existing Nursing concepts  we want to retain! *****

*****************

Jane will chase ICN for final comments and agreed final data if nothing heard by close of play on 17th.... we want feedback by 22nd Sept at latest (any later and we'll slip the release date from 15th to 31st October)

*******************

IHE

Freeset

Farzaneh

Annual - Q3

YES

Yes - Sent to François Macary on July 5th

New additions prior to migration: 0

Count before migration: 5109

Count after migration: 5102

Inactivated concepts: 46

Newly added (as replacement or alternative):

39

Yes, Confirmation received from Francois on August 13

The final report was submitted to Francois Macary on July 22, but  he is on leave and will be back at the office on August 9. He already confirmed the inactivations and there has been no additional changes. As per Suzy we should be good to go.

1st July  2021

Feedback from FreeSet holder:

Summary of changes

Summary Report

Yes

Yes

Production Release complete and sent to Farzaneh + Jane for final review on 13/9/21

IPS (HL7)

Freeset

Toni

Annual - Q3

YES

Yes; sent to HL7 contacts 9-Jul.

-----

21-Jul - received feedback re: inactivations

187 concepts inactivated; replacements accepted for most; small number of alternative replacements requested.

66 CRS requests for addition of new concepts.

Not yet - Suzy/Toni chasing Rob...

1st July  2021 

26-July

Initial report:

Summary of changes:

Manual additions:

Yes

Yes

AAT sent Production release to Jane/Suzy/Toni on 14/09/2021 - Release complete

*****************

QUESTION - Just to check everyone's happy with this now being RF2 only???

*******************

IPS (HL7)

Freeset - PDF Format

N/A

Annual - Q3

no

N/A

Unknown. There were >250 inactivations (all suggested replacements were accepted) plus CRS requests for addition of ≈25 new concepts.

The inactivations were not a 1:1 replacement as some pointed to concepts already in the refset, others pointed to the same replacement, and a few pointed to >1 replacement.

Yes

N/A

N/A

RF2 only from July 2021 onwards

General Dentistry

Reference Set

Sarah

Annual - Q3

YES

Yes, changes sent to chairs of Dentistry CRG on 7th July 2021

No requested additions; 1 inactivation and concept removal; 2 replacement concept addition

Yes - confirmation received from Mark Jurkovich on 8th July 2021; confirmation received from Jørn Jørgensen on 19th July 2021

1st July  2021

Yes - 22/07/21

Yes - 22/07/21

16/9/21 - The concerns raised by the UK will be discussed in the Dentistry CRG meeting in October.  Therefore we will proceed with the refset as it currently stands for 2021, & any updates that come out of those discussions will be implemented in 2022...

14/9/21 - Production Release complete and sent to Sarah for final review...

23/7/21 - AAT received final handover, downloaded Refset Delta from the tool, generated + validated the Release package, and sent it over to Sarah for final cross checks before proceeding (along with Release Notes for updating)

GP/FP

Reference Set

Cathy

Annual - Q3

YES

N/A

Nil that I am aware of.

N/A

1st July  2021

Yes

Yes

***************** SHOULD WE SEND STRAIGHT TO ED + ZAC FOR REVIEW NOW OR WAIT UNTIL INTERNAL SIGN OFF FIRST???   16/9/21 No, Jane confirmed that we want to keep the feedback requsts generic for all countries, so no requirement to send this to specific people anymore...

*****************

15/9/21 - Production Release complete and sent to Cathy for final review...

GPS

Freeset

N/A

Annual - Q3

no

N/A

N/A

N/A

N/A

AAT Published Production release Sep 30, 2020 

GPS

Reference Set

N/A

Annual - Q3

no

N/A

N/A

N/A

N/A

AAT Published Production release Sep 30, 2020 

GPS Miscellaneous

Reference Set

N/A

NEVER PUBLISHED

YES

N/A

N/A

N/A

N/A

EXAMPLE REPORT

EXAMPLE REPORT

Rory adding 4200 new social determinance concepts in 17/09/2020 - AAT to then rebuild refset...

Completed and included in the GPS main release (on Sep 30, 2020 ) - this refset does not get published separately and so Release is complete

GMDN

Equivalence Table (simple map)

Donna

Every 6 months - Q1 + Q3

no

N/A

N/A

N/A

N/A

AAT Published Production release Sep 30, 2020 .

MedDRA

Reference Set

N/A

Annual - Q1

no

N/A

N/A

N/A

N/A

Not til April 2021

Nursing Activities

Reference Set

Cathy

Annual - Q3

YES

N/A

1st July  2021

Yes

Yes

***************** SHOULD WE SEND STRAIGHT TO ED + ZAC FOR REVIEW NOW OR WAIT UNTIL INTERNAL SIGN OFF FIRST???

*****************

15/9/21 - Production Release complete and sent to Cathy for final review...

Nursing Health Issues

Reference Set

Cathy

Annual - Q3

YES

N/A

1st July  2021

Yes

Yes

***************** SHOULD WE SEND STRAIGHT TO ED + ZAC FOR REVIEW NOW OR WAIT UNTIL INTERNAL SIGN OFF FIRST???

*****************

15/9/21 - Production Release complete and sent to Cathy for final review...

Odontogram

Reference Set

Sarah

Annual - Q3

YES

Yes, changes sent to chairs of Dentistry CRG on 7th July 2021

44 requested concept additions; no inactivations; no concepts removed

Yes - confirmation received from Mark Jurkovich on 8th July 2021; confirmation received from Jørn Jørgensen on 19th July 2021

1st July  2021

This spreadsheet details the requested additions to the Odontogram: Dentistry Refset Change Report.xlsx

Yes - 22/07/21

Yes - 22/07/21

16/9/21 - The concerns raised by the UK will be discussed in the Dentistry CRG meeting in October.  Therefore we will proceed with the refset as it currently stands for 2021, & any updates that come out of those discussions will be implemented in 2022...

14/9/21 - Production Release complete and sent to Sarah for final review...

23/7/21 - AAT received final handover, downloaded Refset Delta from the tool, generated + validated the Release package, and sent it over to Sarah for final cross checks before proceeding (along with Release Notes for updating)

Orphanet

Equivalence Table (simple map)

Donna

@Maria Braithwaite

Annual - Q3

no

July 2021...

12/08/2021 - Maria + Donna confirmed now ready for Release in mapping tool - AAT to ask Rick to generate Delta...

N/A

Maria to upload list of changes 

Not til April 2021