2015-10-27 - ELAG Meeting

Meeting notes (dma):

Conventional minutes will be replaced by notes in the agenda on Confluence (e.g. as for this meeting)

Meetings will also be recorded and recordings will be posted on Confluence. The recording are only intended to be used by ELAG members and IHTSDO staff. The page of links to recordings will only be accessible to ELAG members. ELAG members must not share these links or the recordings.

Comments (group):

The group was content with this approach. If concerns arose with access to recording they would be raised with the Chair.

Question from group

• Does ELAG cover other types of Education?
• Does ELAG also cover documentation?

Response (dma): The scope of ELAG is specifically E-Learning. However:

• The team also delivers occasional tutorials (e.g. at the Expo and other meetings). Although this is not directly in the scope of ELAG, if there were points on which we wanted wider advice we might raise this at ELAG.
• We are planning a significant revision of documentation in 2016 bringing it into Confluence and restructure it to better match the course structure. In this sense it may become more directly relevant to E-Learning - so while not directly in scope we may ask ELAG for advice on the idea of alignment of documents with courses.

Information (dma):

All communications with group will be through the ELAG Confluence space. The space is public viewable by default. Some pages can be limited so only ELAG members can view. This will only be done on request from the person posting or if Chair is aware of sensitivity of information from IHTSDO perspective.

Question (dma): Would members be happy just to have general data on course progress provided using Confluence or should there be specific reports at every meeting?

Response (group): Agree to have general stats on Confluence. Report exceptions on phone calls but minimize to allow to focus on ELAG activities. Perhaps more detailed reports at some meetings.

Additional Information (dma): Proposed frequency of updating general stats on Confluence at least once every three months.

• Louise: Arrange monthly or quarterly updates of status page data on Confluence. 22 Dec 2015 

Question (group): Do we categorise trends of people that are applying and also not completing the courses? 

Response (team): Yes we capture this data in terms of numbers. We have recently added a non-completion feedback form to capture reasons from dropping out. 

Request for advice (dma): At the moment we haven’t needed to promote but will change in the future and get pro-active. 

Suggestions (group):

Consider using different platforms to widen coverage. This would only be for open informal access not courses. Counter view need to avoid too many media channels to maintain quality and ensure material is up to date.

SNOMED CT overview of the basics Kent’s video’s is being referenced on YouTube (while a little out of date) but no mention of the Elearning Server. Consider putting Introductory tutorial on YouTube or SlideShare and add link elearning server.

• Add following link to existing YouTube presentations that mention SNOMED CT.
  See the latest training materials on SNOMED CT at https://elearning.ihtsdotools.org.

Questions (group)

1. Is it possible to provide NRC with statistics on number of participant, successful completions etc.?
   Response (dma): Yes we can provide this report to Member representative in a standard form.
   Note: The form of this report was demonstrated to the meeting and considered useful and adequate.
2. Is it possible for NRCs to know who from country applies for course?
   Response (dma): Yes we provide that information during prioritization and can also provide information where prioritization is not required.
3. Is it possible for NRCs to know who from country successfully completes or does not complete course?
   Response (dma): No this is not possible as the outcome of the course is considered person information subject to data protection issues. However, we provide on who applied and those who successfully complete are issued with verifiable certificates that can be checked on the E-Learning server.
4. Is it possible for IHTSDO to ask those completing to contact their NRC?
   Response (dma): Yes we could do this it would be easy to send a generic message on this point with a link to a page where the participant to locate their NRC contact. A country specific message would need more work but might be possible in future.

Additional Information (dma): Proposed frequency of providing NRC statistics and related Member specific information to Member representative is every three months. However, this will only be provided to Member representatives requesting this data not a as a routine (this may change in future if most countries request this service).

•  Louise: Arrange quarterly updates of permitted country specific data for those Member representatives requesting this. 11 Jan 2016 

Question (group):  How do we prioritize course applications?  

Response (dma): The Foundation course is no longer prioritized, everyone can be enrolled onto the next available course. Other course are only open to those who complete Foundation course - so smaller pool of applicants. We work out how many we can accommodate equally from all member countries.

Comments (group): Former user (Deleted) (group member and implementation pilot course participant) noted that

• Some presentations in Implementation course were 40mins long and accepted view of attention span is 20 to 30 mins. Former user (Deleted) and Former user (Deleted) agreed they preferred to split presentations longer than 30mins but sometimes this was not practical at this stage in course development. The point would be kept in mind for future revisions.
• Some of the presenters were also harder to understand or retain concentration due to tone of voice. Options to re-record some presentations with different speakers should be considered. Preference expressed for the more likely or involved presenters. Alternative in some cases might be a professional voice-over speaker. Former user (Deleted) was aware of similar comments on some presenter in the presentation feedback and these comment will be kept in mind in future revisions. Also proposal to provide scripts for students has been accepted but more work needs to be done to enhance quality of presentation of scripts.

Comment (CRM team): There is a IHTSDO policy for translation and this extend to E-Learning.  If a country would like to translate any of the presentations get in touch with CRM team to discuss.

Comment (E-Learning): Foundation presentation source is available to Member representative subject to conditions agreed with former ELRG. In this sense translation of presentations is already possible. Question about who hosts translated version and translation of assessments remain to be resolved - but would be part of specific discussion with a Member committed to translation.

Notes:

• Sweden providing National webinars to Foundation course support
• UK and Australia have fasttracked staff through Implementation Course pilot so they can provide webinar support for this course. Idea of this is to increase course capacity for those in these countries.
  • Other countries encouraged to consider similar approaches.

Advice (group):

• Those planning to facilitate Implementation course webinars should be prepared for this after course completion.
• Preparation should involve (a) Sitting in one webinar, (b) Leading one webinar while supported by presence of E-Learning Team member, (c) Lead webinar solo. This would probably need to be repeated for each Module.

• Former user (Deleted) / Former user (Deleted) Agree approach to mentoring for potential Webinar tutors 02 Feb 2016  

Advice (group): Obtaining Information from references in the courses

• One page on the website to links to references, TIG is not user friendly. Need a go to place for FAQ’s and certain facts.  Wikibased approach link would be good to be put in place.  

Response (dma): Confluence is going to be the future platform for links and information to be organized.

• Agree this should align better with needs of those on course

Advice (group): Need to capture what people are more interested in doing as a group and also be more involved in completing some of the work involved in the E-learning elements.

Response (dma/lbi): Agree we have been experimenting with interactive elements. Constraints from other work have limited involvement of team in assignments etc.